Planning a party can be simple or cause a lot of headaches, the latter being the experience many planners have. To avoid a situation where everything seems to go wrong, it’s best to have a plan in place weeks or months before the private party. Here are some key things to plan for to ensure everything goes smoothly.
Create a budget
Before you do anything else, you should set a budget. Your budget should not only tell you how much money you have to spend on the party, but also include a detailed list of everything you’ll be getting.
A budget is key early on because it will impact every decision you make about the party, including what you can buy, how many people you can invite, the entertainment you can hire, and the food and drink you can get for everyone.
Complete the guest list
The guest list is very important as it will determine the space needed for the party. It will also set up the logistics and travel plans if you want to invite people from outside your local area.
Complete your list as soon as possible and have it ready to send out invites once your location is chosen. Some people send save-the-date invitations before choosing and submitting location details. You may consider doing this if your guests don’t mind receiving the location later.
Choose the location
The location will depend on a few factors, including the theme of the party, number of people in attendance, budget, add-ons like sound systems, seating arrangements, and more. You also need to consider whether you are hosting a formal or informal private party, which will determine the decorations you should organize.
Whether your event will only take place for part of the day or will only take place in the evening, it’s a good idea to find a venue that has other places for people to spend their time. Such a location eliminates the need for people to sit in their hotel rooms before the party begins.
Finally, find a place close to where people are staying. This will simplify the transportation and necessary arrangements while increasing the likelihood of your guests attending the party.
Food and beverages
Every party needs good food and drink. Trays are a great idea because they allow you to provide a little bit of everything instead of one big plate. Plate trays also eliminate the need for formal seating, which can limit the extent to which your guests mingle. It can be bought serving trays in bulk to make sure you have enough for the party.
For drinks, be careful about serving alcohol as things often get rowdy if one person drinks too much. If the event involves the participation of children, it is better to give up alcoholic beverages.
Planning a private well in advance gives you enough time to put a good plan in place, find the right vendors and venues, and double-check everything to make sure the party goes as planned.